This website and these general charter rules summarize the price-ranges to expect for a specific cruise line and ship. Rates will vary widely depending upon date of charter; duration; itinerary; specific services desired on-board; number of days; relation of charter to normal itinerary and routine of the specific ship; and projected occupancy level just to mention some of the information required for us to obtain an accurate and specific charter and per person cost.

These are just some of the reasons a more exact price cannot be generated from a generic price list. Our role is to devote the time and expertise necessary to assist each client to choose the appropriate ship, cruise line, and itinerary.

Sometimes, the charter client is responsible for all “extraordinary” costs including increased port charges, value added taxes, event related tariffs and more. Charter quotes may or may not include beverages, gratuities, taxes, and a host of other 'add-on' charges. In the example above we have attempted to approximate these charges to create a consistent total cost comparative based on 150 passengers or maximum passenger capacity (if less than 150).

A charter quote is based on “normal” on-board operation which means that the cruise line expects the total revenue for the week to equal the normal revenue earned by that ship performing normal operations for the period. The charter client is sometimes responsible for losses in on-board revenue resulting from changes to the normal operation. This could include losses in anticipated on-board revenues for the casino, spa, boutiques, premium wines/spirits, phone/internet, and shore excursions. For example, a premium might be added to the quoted charter rate should the client choose to purchase their own shore excursions, eliminate alcohol consumption on-board, or close the casino during the charter.

After all the initial details are arranged and pricing negotiated, a "Charter Party Agreement" contract is signed, there is no recourse on cancellation.

Charter contracts usually require a 10% - 25% non-refundable deposit plus an "Irrevocable Letter of Credit" for the balances due at specified times after signing of the "Charter Party Agreement". The letter of credit is security in the event of default. All port charges, taxes and manifest are usually due months in advance, and usually no later than 30 days prior to sail date.

CONCLUSION - GENERAL CHARTER RULES

It is our hope that this outline of exciting charter options clarifies the wide variety of choices available. Further discussion will focus and narrow the client's developing specifications. With the open questions answered, we can prepare a concrete final proposal with specific pricing.

Cruise lines go out of their way to customize and personalize your sailing experience when you charter. Some will ‘brand their vessel’ for "Your" group charter. Clients can usually expect their corporate logo on daily menus and event programs; personalized stationary in their cabin; and special event programs. Some cruise lines will take it to the next level and permit the client's company logo at the bottom of the pool, or create personalized stateroom door plates - for an additional fee.

Meetings at Sea can facilitate the development of customized shore excursions, unique on-board entertainment, speakers or enrichment programs. To promote your company event and generate excitement, we will create a personalized company cruise flash presentation to e-mail to your guests..

We look forward to assisting you in creating a spectacular, memorable event.

Founded in 1998, The Langhorne Group, brings together specialists with more than 30 years of of industry cruise, travel, and meeting experience. Our associates provide the services and expertise required to assure success and excellent customer support!

Call us at The Langhorne Group at (800) 896-6768 today, or send us an e-mail!